For fitness coaches
Stop losing clients to forgotten follow-ups.
Traneos is the all-in-one dashboard for independent fitness coaches — manage clients, track progress, schedule workouts, and get paid without juggling WhatsApp, Excel, and a thousand notes.
Free for up to 5 clients · 7-day full Pro trial · No credit card needed
$ pricing · tax line on invoices · Cancel anytime
What is Traneos?
Traneos (pronounced Tray-ne-os) is fitness trainer software that gives solo coaches and small teams one dashboard for clients, progress, scheduling, diet plans, payments, and invoices — with WhatsApp reminders, simple monthly pricing, and a tax line on the invoices you issue built in. Plans start free for up to 5 clients and scale through Starter ($6.99/mo), Basic ($14.99/mo), Pro ($24.99/mo, unlimited clients + team of 5), and Studio ($49.99/mo, team of 15). Every new account gets 7 days of full Pro access without a card.
Why fitness coaches outgrow WhatsApp and Excel
You know this feeling.
“Who do I follow up with today?”
“Whose plan expires this week?”
“Where are this client's progress photos?”
“Who hasn't paid yet?”
If you’re past 20 clients, you’ve already lost track of one of these.
Traneos answers all four on one screen. See how
What you’re actually choosing between.
Three options. Here’s where each one leaves you.
What it costs
- Spreadsheet + WhatsApp
- Free — but it costs you evenings
- A US-built coaching app
- Usually priced in USD
- Traneos
- Free to start, then $6.99–$49.99/mo
Chasing follow-ups
- Spreadsheet + WhatsApp
- You remember, or you don't
- A US-built coaching app
- Email-first
- Traneos
- Email and WhatsApp, sent for you
Invoices with a tax line
- Spreadsheet + WhatsApp
- You write them by hand
- A US-built coaching app
- Rarely built in
- Traneos
- Two clicks, tax line included
What your client sees
- Spreadsheet + WhatsApp
- Screenshots you send them
- A US-built coaching app
- Usually an app to install
- Traneos
- Their own portal — nothing to install
Bring your book in about twenty minutes.
Your clients are already in a spreadsheet. Getting them out of it shouldn’t cost you a Saturday.
Upload your spreadsheet.
Download the template, paste your columns in, upload it. Names, phones, emails, goals, plans, fees and joined dates — the whole row.
See exactly what will happen.
Every row is checked before anything is written: what will import, what will be skipped, and why. Nothing is saved until you say so.
Commit, and keep your history.
Clients land with their plans and payment records. Do the same again for recurring schedules and for past sessions with attendance, so last year comes with you.
Every new account gets 7 days with no client limit — enough to bring the whole book in and watch it work before you pick a plan.
Everything you actually need. Nothing you don’t.
Built around the way coaches already work.
Client management
Client management for fitness trainers
One profile that holds everything.
Goals, plan, weight trend, photos, payments, schedule, and diet — all on one page. Stop tab-switching.
- Status, goal type, and free-text goals at a glance
- Per-client tabs for body metrics, progress, schedule, diet, payments
- Delete protection so you never lose a client by accident
Progress that sells
Track client progress with photos and metrics
Show results, not vibes.
Before/after timelines, body metrics over time, and an AI scan that auto-fills metrics from a smart-scale screenshot.
- Multi-photo progress logs grouped by month
- Side-by-side before/after with metrics overlay
- AI scale-screenshot scan (Pro)
Scheduling
Workout scheduling for personal trainers
A real calendar, not a Google Sheet.
Build recurring schedules, drop ad-hoc sessions, drag-to-reorder exercise plans, and track attendance in one place.
- Day, week, and month views with keyboard shortcuts
- Per-session reschedule, cancel, and restore
- Drag-and-drop exercise plan builder
Diet plans
Build diet plans with macros for clients
Plans clients actually follow.
Build meal-by-meal plans with macros, auto-fill nutrition with one click, and ship a branded PDF in seconds.
- Single active plan per client, with archive history
- AI nutrition estimator (Pro)
- Downloadable PDF with your business logo
Payments
Get paid by your fitness clients
Stop chasing payments.
Record, track, and remind — all in one tab. Issue branded invoice PDFs in two clicks. Built-in tax line for your invoices.
- CSV export, status filters, search, and bulk reminders
- Sequential invoice numbers generated for you (INV-2026-0001)
- Priced in your own currency, tax line on invoices, structured client address
Reminders
WhatsApp reminders for gym trainers
Where your clients actually read.
Auto reminders for plan expiry, payment due, and check-ins go out on email and WhatsApp. Quiet hours respected. Retries built in.
- Automatic reminders that never double-text the same client
- Turn WhatsApp on for your business, opt in per client
- Nudge a whole filtered group on WhatsApp in one click
- One tap to re-send anything that failed to deliver
Writing your own reminders is free, on every plan. From $6.99/mo we email them to you; from $14.99/mo we write them for you and send on WhatsApp.
AI that tells you who to call. Not a chatbot.
It reads your clients’ week and hands you the next action. You decide what gets sent.
Every morning, it tells you who to message.
Your Daily Brief ranks who is slipping — a client gone quiet, a plan about to lapse, a weight plateau, an overdue payment — and puts one tap next to each: message, review, or renew.
It reads the week and drafts the message.
Each client gets a plain-language weekly review with a suggested next action. Ask for a client-facing message and it writes a warm one you can edit — then you send it on WhatsApp yourself.
It flags the check-in that needs a reply.
One tap turns a client's check-in into a short recap, with concerns raised where the answers support it — high stress, pain reported — so the one that matters doesn't get skimmed past.
Nothing sends itself.
Anything the AI writes for a specific client is a draft. It goes out when you press send, in your words, from your number.
The risk score isn't AI.
Client risk levels come from plain rules, and every one shows you its reasons in words. No black box quietly grading your clients.
The Brief and the weekly review are on every plan. Pro ($24.99/mo) and up adds the AI writing — warmer wording, the drafted client message, and the check-in recap. Every new account gets 7 days of full access — no card.
Run it like a business, not a contact list.
The parts you only miss once you have more than a handful of clients.
Every client signs before the first session.
Send a signing link from the Add Client drawer; they sign on their phone. You get a PDF with a real audit trail — who signed, when, from where, and which version of your wording they agreed to. Publish a new version and it asks the ones who need to re-sign.
Know who's about to quit.
Every active client is graded Engaged, Needs Attention, or At Risk from their own sessions, attendance, weight logs and payments — with the reasons written out, and a trend so you can see who is slipping this week. Plain rules, not a guess.
Add trainers without handing over the keys.
Invite a trainer and choose what they see: only their own clients or everyone, payments or not, reminders or not. Reassign a client with a handoff note. Analytics, billing and settings stay yours.
Pro ($24.99/mo) and up — 5 trainers, or 15 on Studio.
Built for how you actually work.
The details other tools forget.
$ pricing, built-in tax line.
Invoice in USD with a built-in tax line and a structured client address. Set it once and ship.
WhatsApp reminders included.
Auto reminders on the channel your clients actually read — not buried in an email folder.
Clients abroad pay in theirs.
Record a payment in any major currency. Your totals and stats stay in USD, converted at that day's rate.
For you. And for your clients.
For you
Run it from your phone.
Mark attendance between sets, log a payment from the gym, send a reminder while it's fresh.
For your clients
They get their own login.
Plan, progress, and payments — readable on any phone. Passwordless email-OTP sign-in. No app to install.
The Traneos app is on Google Play.
The coach's app — everything you do on the dashboard, in your pocket. Clients, schedule, payments, reminders, diet plans and your morning brief. Same account, same data, nothing to set up twice.
An iPhone app is coming soon. Until then Traneos runs in any phone browser — and your clients never need to install anything either way.
A tool you can actually trust your business to
No lock-in, no surprises, no hidden card charges — just the system of record coaches have been missing.
No card to start
Sign up free for 5 clients and get 7 days of full Pro access. No credit card, no commitment.
Secure by default
Payments run through Razorpay, and every client's data stays private to your business.
Cancel anytime
Change or cancel your plan whenever you want, and export your data on the way out.
Simple pricing. Honest limits.
Start free. Upgrade when you outgrow it.
Free
Try the core.
- Up to 5 clients
- Basic client + progress tracking
- Write your own reminders — in-app
- 7-day Pro trial included
Starter
Solo coach, just starting.
- Up to 15 clients
- Up to 30 open leads
- Your reminders emailed to you
- Email-only — no WhatsApp
Basic
Solo coach, growing roster.
- Up to 50 clients
- Automated reminders
- WhatsApp messaging
- Everything in Starter
Pro
Run a real business.
- Unlimited clients
- You + up to 5 trainers
- Analytics dashboard
- AI body-metrics scan + diet estimator
Studio
Boutique studios with a team.
- Unlimited clients
- You + up to 15 trainers
- Everything in Pro
- Best for boutique studios
Every new account gets 7 days of full Pro access. No card required.
See our refund policy — cancel anytime, no penalty.
Common questions.
Stop forgetting follow-ups.
Start running a real coaching business today.
Free for up to 5 clients · 7-day full Pro trial · No credit card needed
Cancel anytime · Export your data whenever you want